How to get Visa for AMACEE 2025

To obtain a short-term Schengen visa for attending the conference in Brno, Czech Republic from China, follow these steps:

Official webside of Ministry of Foreign Affairs of Czech republic

1. Prepare the Required Documents

You will need to gather the following documents:

Completed Schengen Visa Application Form from the Czech Embassy website
Valid Passport: It must be issued within the last 10 years, contain at least two blank pages, and be valid for at least 3 months after your intended departure from the Schengen area.
Passport-size photo
Proof of Travel Insurance
Flight Reservation: A copy of your round-trip flight booking.
Accommodation Confirmation: Hotel booking in Brno or an invitation letter if staying with someone.
Conference Invitation Letter: Official letter from the conference organizers (for the 5th International Symposium on Advanced Measurement, Analysis, and Control for Energy and Environment).
Proof of Financial Means: Recent bank statements or a letter from your employer showing your ability to cover your expenses during your stay.
Proof of Employment: Letter from your employer or university confirming your position, and granting leave to attend the conference.
Visa Fee: The Schengen visa fee is approximately €90

2. Make an Appointment

Schedule an appointment at the nearest Czech Embassy or Consulate in China.

3. Attend the Visa Appointment

On the day of your appointment, bring all the required documents and submit them in person. At the consulate:

You will submit your documents.
Provide biometric data (fingerprints and photo) if required.
Pay the visa fee (usually in local currency).

Be prepared to answer any questions about your trip and ensure that all documents are complete to avoid delays.

4. Wait for Visa Processing

Visa processing typically takes 15 calendar days, but it can take up to 30 days in some cases. Therefore, it is recommended to apply at least 3-4 weeks in advance of the conference.

5. Collect Your Visa

Once your visa is approved, the consulate will notify you, and you can collect your passport with the visa sticker.

6. Travel to Brno

With the visa in hand, you are now ready to travel to Brno for the conference. Make sure to carry a copy of your invitation letter and any other relevant documents in case they are requested at the border.